I love Trello! It’s free, everyone can see the same board in real time, and it’s so simple you can get straight in and use it.
Here are ten ways you can use it (I use several of these regularly myself)
1 – When delegating, to keep a track of who is doing what – and have they done it yet?
2 – When sharing tasks within a team – does everyone have enough to do, but not too much? Can you help any of the others with what they are working on?
3 – Selling / Making a lot of sales calls, either cold calls or following up, when you often get “He’s not back till tomorrow” or “I’ll have some time next week”
4 – Time Management – your master list of everything you have to do **
4a – So-called KanBan used by Agile people instead of a proper jobs to do list (a proper one would either have allocated tasks to people right away, or allocates them to some sort of timescale ***) – but anyway, if you’re an Agile person and you want one, here it is:
5 – Project Planning – making a work breakdown structure – a list of every task that is going to have to be done
6 – Project Planning – thinking about the flow of the project and how long it will all take (not as good as post-its but if the project is quite linear you can get away with this on Trello) *
7 – Working with a client to decide which modules will be included in a training programme – maybe they need to have a second day / second Zoom session to cover everything they want from your list
8 – Designing an on-line course – which videos will go into which chapters. Anything where you are assigning a pile of random stuff to buckets, and you need everything to go somewhere, and no bucket to be too big. You can then sort the order to the buckets, and the order of the contents within a bucket, later.
9 – List of houses and the tasks required for the maintenance of each property
10 – Managing multiple sites and the things to check on or do when you are at each site
* For the flow of a project: post-it notes are better
** For your master list you might prefer my jobs to do app
*** Instead of Agile ‘KanBan’ – any proper plan is better, e.g. a Gantt chart
but you can see how versatile Trello is, particularly when you just need something quickly. If it becomes a regular need then you might find something specialist is going to be better.
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